|
Caro News
|
Caro News
VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order October 16, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Donald E. Beavers Village Manager, Karen Snider Village Clerk/Treasurer, Charlie Sundblad- DPW, Curtis Wells WWTP, Benson Page Police Chief, other guests Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. OPEN PUBLIC HEARING R&S Tool and Die Tax Abatement President Striffler opened the public hearing at 7:30 p.m. Steve Cotton from R&S Tool and Die was present to answer questions. The company has gone from two to eight employees. The tax abatement will help the company improve productivity and to retain jobs. PUBLIC COMMENTS/VISITORS: Communications: President Striffler noted the communications. CONSENT AGENDA: 1. Minutes Regular Council October 2, 2006 2. Personnel Minutes October 3, 2006 3. Finance Minutes October 9, 2006 4. Committee of the Whole October 10, 2006 5. Invoices 6. Departmental Reports a. Managers Report b. Parks & Recreation Amiee Huepenbecker c. Caro Fire Department i. Fire Fighter Appointment d. Caro Police Department September Report Chief Benson Page e. DPW Report & Water Report Charles Sundblad f. WWTP Report Curtis Wells g. Blight Report Jerry Thorp Knier/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Knier/Kish to approve Christian Hogan as a probationary firefighter at the recommendation of Fire Chief Mattlin. Motion carried. REGULAR AGENDA: (action required) 1. Action on Public Hearing R&S Tool and Die Fields/Nelson moved to close the public hearing on the R&S Tool and Die application request at 8:05 p.m. Motion carried. Nelson/Henry moved to approve the Resolution to Approve the Application for an Industrial Facilities Exemption Certificate. 7 yeas 0 nays. Motion carried. 2. WWTP Conceptual Agreement Discussion - The Village Manager explained that the Village has entered into a conceptual agreement with Almer and Indianfields Townships regarding the ownership, expansion and operations of the Waste Water Treatment Plant. It is his understanding that Indianfields Township now wants to retain their share of ownership in the WWTP and he also believes this is similar to that of Almer Charter Township. The Village Manager has had discussions with Joel Piel of Miller Canfield on the process he would recommend for the governmental entities prior to the selling of bonds. He is available on October 25 and hopefully two members of each unit will be present to put all issues on the table. The WWTP and DPW Superintendent will be present at that meeting to explain the condition of the plant presently. 3. Request for Banner United Way of Tuscola County Nelson/Henry moved to approve the request from the United Way of Tuscola County to hang a banner from October 17 31, 2006. Motion carried. 4. Special Use Permit Big Brothers/Big Sisters Thumb Area Big Brothers/Big Sisters would like to put up a storage building on some county property located at 1350 Luder Road that they are leasing. Included in the permit will be only one ingress and egress at the site, drive to be gated, shielded lighting, and an extra twenty feet of buffer between the road and building. Knier/Kish moved to approve the recommendation of the Planning Commission to approve the Special Use Permit for Big Brothers/Big Sisters. One abstention (Mike Henry). Motion carried. 5. PIC Building Village Manager presented a draft letter to Chief Executive Director of Tuscola Behavioral Health Systems. No changes noted so letter will be mailed. 6. Council Membership - Pouliot/Henry, with great regret, much respect and with great gratitude moved to approve the acceptance the resignation of Councilman John Fields. President Striffler presented Mr. Fields with a plaque in recognition of his dedicated service to the Council and residents of the Village of Caro. Motion carried. ITEMS PENDING/TABLED: 1. None COMMITTEE/LIAISON POSITION REPORTS: 1. Personnel a. DPW Vacation Personnel Committee authorized the Village Manager to pay Mr. Sundblad 50% of his left over vacation and allow him carry over the other 50% into his next year. b. Clerk Certification Program Knier/Nelson moved to amend the Clerk/Treasurer employment contract to pay her the $1,500 of her wages and she will attend a different training this year inasmuch as her clerk certification training is not available. Motion carried. c. Talked about standardizing the employment contracts. 2. Finance a. Richfield Equities Contract The Village Manager submitted a draft contract to Richfield Equities for waste pickup. Village Manager will submit the proposed contract to Richfield. b. Sewer Cleaning Unit Pouliot/Knier moved to approve the purchase of a Tempest Sewer Cleaning Unit in the amount of $2,995. Motion carried. c. Well #6 Pouliot/Nelson moved to hire Pumps and Systems and JD Electric to do the maintenance work on well #6 in the total amount of $27,314. Motion carried. d. Valve & Vac Exerciser Hurco Technologies Valve & Vac Machine, known as the Spin-Doctor G2 is used for exercising valves, cleaning out valve boxes, exercising hydrants and flow testing of hydrants. Other communities were contacted regarding this machine and all reports were positive. Pouliot/Kish moved to approve the purchase from Hurco Technologies of a valve and vac exerciser machine not to exceed $42,521. Motion carried. e. Booms Construction was advised of some additional concerns with the construction of the arsenic plant. f. Financial Report Reviewed 1st Quarter report with no issues noted. g. Millwood and Williamsburg Village Manager and DPW Superintendent will get together and create a plan to put out to bid in the spring. 3. DDA Assigned a Committee to review the Mission Statement and make sure it adequately reflects the DDA goals and objectives and to review the DDA Development Plan. 4. Next CDC Joint Meeting October 26, 2006 at 7:00 p.m. 5. President Striffler, Kish and Village Manager attended another Entrepreneur meeting. They are in the process of moving forward with fundraising, and seeking grants to try to bring the Sirolli Facilitation process to our community and to secure local funding for supporting the facilitation through the EDC. Discussed the process for filling the council vacancy. Clerk will advertise for letters of interest. MANAGER COMMENTS Fields/Kish moved to adjourn the meeting at 9:20 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order October 2, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Donald E. Beavers Village Manager, Karen Snider Village Clerk/Treasurer, Charlie Sundblad- DPW, Curtis Wells WWTP, Benson Page Police Chief, other guests Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Communications: President Striffler noted the communications. Consent Agenda: Minutes: Regular meeting September 18, 2006 Policy Minutes September 13, 2006 Finance Minutes September 18, 2006 Invoices & UIS Programmable Services Invoice #5302598 (Final) Departmental Report: 1. Parks & Recreation Presentation Amiee Huepenbecker, Park and Recreation Director, gave a PowerPoint presentation which contained a summary of the events that took place over the summer. Knier/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Request for Payment No. 2 (Final) Pyramid Paving Knier/Fields moved to approve Payment Request No. 2 (Final) to Pyramid Paving in the amount of $50,912.94. Motion carried. Knier/Henry moved to approve Change Order #2-1 (final) with Pyramid Paving Company. Motion carried. 2. Request from Gosling Czubak Engineering Fees Nelson/Kish moved to approve the request from Gosling Czubak in the amount of $8,662 for additional engineering fees. Motion carried. 3. Set Trick-or-Treat Hours Nelson/Kish moved to set Trick-or-Treat hours for Tuesday, October 31, 2006 from 5:30 p.m. to 7:00 p.m. and direct the Fire Chief to blow the siren to denote the beginning and the end. Motion carried. 4. Set Public Hearing R&S Tool and Die Application Knier/Kish moved to set the public hearing for Monday, October 16, 2006 at 7:30 p.m. for the R&S Tool and Die Application for Tax Abatement. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation Nothing to report. 2. MML Conference The Michigan Department of Energy is offering a statewide program to assist local governments with increasing operational energy efficiency. A free in-depth evaluation of our facility would be done and a report provided. This is something the Village should be looking into and then determine what energy savings could be obtained. Knier and about a third of the voting delegates opposed a policy change to encourage removal of restrictions on liquor licenses within 500 feet of churches and schools. Also discussed the possibility of reimbursement for the costs of transporting mental health patients which would take the financial burden off local communities. 3. Historical The siding has been put on the back of roadhouse. Problem with parking on grass. 4. CDC Joint Meeting Minutes available. Next meeting will be October 26, 2006 at 7:00 p.m. President Striffler will be attending a meeting in Lansing during that day on Entrepreneurship. 5. Personnel Committee A Personnel Committee meeting is scheduled for October 3, 2006 at 7:00 p.m.Other: Village Manager passed out a quote from Gregory Construction for remodel work at the Personal Independence Center. A Committee of the Whole will be scheduled for October 10, 2006 at 6:00 p.m. to discuss the PIC building and Finance Committee October 9, 2006 at 7:00 p.m. for all other items. Village Manager Report: Written Report submitted. Meeting with Richfield on Wednesday to negotiate garbage contract. Also continuing to negotiate with Booms Construction. Rowe has accepted the $2,000 payment for Gilford Road with an additional $1,209.25 still outstanding from the balance of the contract. There will be a presentation from Fire Chief Mattlin regarding National Incident Management at the next Council meeting. Village Manager will provide information on flood plain map and feels strongly that the Village needs to join the flood insurance. Henry/Kish moved to adjourn the meeting at 9:00 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order September 18, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Donald E. Beavers Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police, Charlie Sundblad- DPW, Curtis Wells WWTP, other guests Agenda Approval: Pouliot/Nelson moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Mary Ann Saenen, Frank Street, Caro addressed the council with concerns regarding noise at the Michigan Ethanol. President Striffler advised that he has had a discussion with the General Manager of Michigan Ethanol Plant and they are aware of the concerns. Communications: President Striffler noted the communications. Consent Agenda: Minutes: Regular meeting September 5, 2006 Invoices & Rowe Invoice #0054420 Departmental report: a. Police Report for August, 2006 b. Water Report for August, 2006 c. Blight Officer Report for August, 2006 d. Parks & Recreation Report e. DPW Monthly Report Henry/Fields moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. State Boundary Commission Draft Letter Council reviewed a draft letter to the State Boundary Commission as a result of the Boundary Commissions public hearing on August 24. Suggestions were made and the letter will be revised and mailed. 2. Resolution for MSHDA for a Rental Rehabilitation Program Knier/Nelson moved to approve the Village of Caro Resolution for the 2007 Michigan State Housing Development Authority, Housing Resource Fund for a Rental Rehabilitation Program. Motion carried. 3. Request from Chamber for Gingerbread Village Decorating Lampposts Henry/Kish moved to approve the request from the Caro Chamber of Commerce regarding the Gingerbread Village decorating lampposts contingent upon administrative review and approval. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Financial a. PIC building The Village and TBHS have received the written appraisal. TBHS is looking at two options, buy or lease. If they lease they are looking at the cost to remodel and how those costs will be covered. The Village is waiting for a response from TBHS. b. Arsenic project The Village Manager is negotiating liquidated damages with the contractor. c. Gilford Road Project Rowe Inc. is asking that the Village split the additional costs of $5,840 equally for what they consider to be outside the original contract. Finance reviewed the overages and felt that three of the items listed were not extra. The Village Manager will discuss this with Rowe and make an offer. d. Waste Contract The Village Manager is in the process of working with Richfield Equities to determine if a contract can be worked out, an extension granted, or if the Village needs to bid it out. e. Pouliot/Knier moved to approve the purchase of a new John Deere 777-Z Trak mower with bag system from J&D Implement in the amount of $10,375. Motion carried. f. HVAC at WWTP Pouliot/Nelson moved to hire Newton Plumbing to proceed with the installation of a new HVAC at the WWTP not to exceed $17,053 and to instruct the village treasurer to amend the budget as needed. Roll Call, 7 yeas, 0 nays. Motion carried. g. Pouliot/Knier moved to approve the purchase of a new locator for Water/Sewer from Lewis Municipal Sales in an amount not to exceed $2,500. Motion carried. The Village Manager suggested trying to trade in the old one. 2. Policy A meeting was held September 11, 2006 at 7:00 p.m. and the following policies were recommended for adoption: a. Sidewalk Special Assessment Policy Knier/Fields moved to approve the Sidewalk Special Assessment Policy #06-004 and remove the words cannot put on tax roll for collection from paragraph 3. Motion carried. b. Rules for Public Participation Kish/Nelson moved to approve the Public Comment Policy #06-005 as presented. Motion carried. c. Use of Fire Department Training Room Policy Henry/Knier moved to approve the Use of the Fire Department Training Room Policy #06-006 as submitted. Motion carried. d. Police Policy Fields/Knier moved to approve the Caro Police Department Policy #06-007 as submitted. Motion carried. e. Brush Policy Kish/Knier moved to revise the Brush Chipping Policy #06-001 to include the use of the Luder Road land fill by Caro Village residents. Motion carried. f. Utility Policy Henry/Kish moved to approve the Utility Billing Policy #06-008 as presented. Motion carried. g. Garbage Policy Knier/Henry moved to approve the Residential Rubbish & Trash Removal Policy #06-009 as presented. Motion carried. h. Signage Policy Nelson/Pouliot moved to approve the Signage in the Triangle Policy #06-011 as presented. Motion carried. i. Leaf Pick Up Policy Kish/Fields moved to approve the Leaf Pick up Policy #06-010 as presented. Motion carried. Other: Council tour of water treatment plant scheduled for October 2, 2006 WWTP Preliminary Agreement approved by Almer Twp. with one change. Indianfields Twp to review change. The Council will try to have all their committee meetings on nights that there are no Council meetings. President Striffler gave a verbal report on the train derailment. Village Manager will look into reporting requirements. Parking Ordinance took effect September 18, 2006 Village Manager Report: Written Report submitted. The Village Manager reported that he is still making orientation visits and will also be visiting Departments more often. Nelson/Kish moved to adjourn the meeting at 8:50 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order September 5, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Donald E. Beavers Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police, Charlie Sundblad- DPW, other guests Agenda Approval: Pouliot/Nelson moved to approve the agenda as presented. Motion carried. Welcome The Council extended a warm welcome to the new Village Manager, Donald E. Beavers. Personnel Chair Knier, on behalf of the entire Council, thanked President Striffler for filling in as Acting Village Manager. Open Public Hearing President Striffler opened the public hearing regarding the application for a grant from MSHDA for rental rehabilitation. The Village would apply for the grant; however it would be administered in conjunction with HDC. The grant would be for $149,990 and would be used to aid property owners with rental rehabilitation measures on units occupied by income-qualified tenants. Rebecca Hassler from HDC was present to address any questions. No public comment at this time. President Striffler left the public hearing opened at this time. Public comments/Visitors: None. Communications: President Striffler noted the communications. Consent Agenda: Minutes: Regular meeting August 21, 2006 Finance Minutes August 21, 2006 Invoices Departmental report: a. None Knier/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Gosling Czubak Request Tim Roache from Gosling Czubak gave an update regarding Pyramid Pavings final payment and recommended it does not get paid at this time. There were overages and he would like an opportunity to resolve the issues. This will be presented to council the first meeting in October. Mr. Roache also extended a special thank you to DPW Superintendent and crew for a great job done at Chippewa. 2. Consideration of Ordinance No. 410 (Blight Ordinance) Fields/Henry moved to adopt Ordinance No. 410 as presented. Motion carried. Blight Officer will inform residents who are included in the area. 3. Request from Fire Department (Hire Firefighter) Knier/Kish moved to accept the recommendation from the fire chief to hire Dennis Pisha as a Caro Fire Department Probationary Firefighter. Motion carried. 4. Request from Fire Department (Vehicle Purchase) Kish/Fields moved to approve the purchase of a 2004 Ford Explorer XLT from Moore Motor Sales in the amount of $15,000 for the Caro Fire Department. Motion carried. 5. Close Public Hearing Nelson/Kish moved to close the public hearing on the application for a grant from MSHDA for rental rehabilitation at 8:25 p.m. Motion carried. 6. Action Regarding Rental Rehabilitation Grant Pouliot/Kish moved to instruct the Village Clerk to draft a resolution to move forward with the appropriate paperwork for the MSHDA grant for rental rehabilitation. Motion carried. 7. Request from Treasurer to Add Village Manager to Bank Account Knier/Nelson moved to add Donald E. Beavers to the payroll signature card at Chemical Bank as the new Village Manager. Motion carried. 8. Discuss Possible Boundary Commission Follow-up Letter President Striffler will draft a letter to the State Boundary Commission clarifying some points that were brought up at the public hearing and bring to the next council meeting. The Village Manager will research how assets are divided. Items Pending/Tabled: 1. Booms Construction Payment Request Booms is substantially late on their completion. Rowe advised them that we would be exercising our rights for liquidated damages. Nelson/Knier moved to remove the Booms Construction Payment Request from the table. Motion carried. Nelson/Kish moved to refer the Booms Construction Payment Request to the Finance Committee. Motion carried. Committee/Liaison Position Reports: 1. Historical Nelson reported that the parking lot at the roadhouse is in and also the committee rented a storage unit for one year to store the things they are collecting for the roadhouse. 2. Finance A meeting is scheduled for September 18, 2006 at 6:00 p.m. 3. Policy Reminder that Policy is set for September 11, 2006 at 7:00 p.m. 4. Parks & Recreation Knier thanked the Parks & Recreation Director and committee for a job well done. Kick-Ball is starting on September 18 at 5 p.m. at the fairgrounds. A Thumb Area color tour is scheduled for October 14 to tour Michigans Thumb Area. A Halloween Haunt for the family is scheduled for October 27 at the Chippewa Landing Park. Village Manager Report: Written Report submitted. Nelson/Henry moved to adjourn the meeting at 9:25 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order August 21, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Karen Snider Village Clerk/Treasurer, Benson Page Caro Police, Charlie Sundblad- DPW Superintendent, Curtis Wells WWTP Superintendent Agenda Approval: Pouliot/Kish moved to approve the agenda with two additions: Consent Agenda: Invoices add The Macomb Group Invoice and Regular Agenda: 5. Discussion Regarding State Boundary Public Hearing. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting August 7, 2006 Finance Minutes August 7, 2006 Invoices Rowe Inc. #0054050 UIS Programmable Services The Macomb Group Departmental report: a. Water Report August, 2006 Charles Sundblad b. Police Report - Benson B. Page Knier/Kish moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Payment Request #9 (Final) Booms Construction There are still outstanding issues and therefore council is not ready to make final payment. Nelson/Henry moved to table Payment Request #9 until the issues are resolved. Motion carried. 2. MML Annual Convention Sept 27-29, 2006 Delegates Henry/Fields moved to appoint Hank Knier, Jr. as the delegate and Thomas K. Striffler as alternate to the Annual Michigan Municipal League convention which will be held in Marquette September 27-29, 2006. Motion carried. 3. Set Public Hearing Rental Rehabilitation Grant President Striffler reported that in cooperation with the Human Development Commission, there is an opportunity to apply for a grant through MSHDA. This grant is a 2007 Housing Resource Fund grant for downtown rental rehabilitation. The grant would be used to provide moderate rehabilitation for ten, second-story apartments in the downtown district. Henry/Knier moved to set a public hearing for September 5, 2006 at 7:30 p.m. regarding a grant from the Michigan State Housing Development Authority, Michigan Housing Resource Fund for Rental Rehabilitation in the downtown. Motion carried. 4. Discussion on Strategic Planning Session Council discussed the process they would like to use to host a strategic planning session. Consensus of council to go forward with the session and to include other community leaders and develop a list of items that is important to everyone. Need to review the goals that are already in place for Council. The meeting will be held at an off site location. 5. Discussion Regarding State Boundary Public Hearing The State Boundary Public Hearing will be Thursday, August 24, 2006 at 4:00 p.m. on the proposed incorporation of the Village of Caro into a Home Rule City. The Ad Hoc Committee will do a presentation and all Department Heads have been asked to attend. It was the consensus of Council to appoint President Striffler to be the spokesman for the Council. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Finance Rowe Inc. Request for Gilford Road Pouliot reported that the committee reviewed a request from Rowe Inc. asking for additional funds for the Gilford Road project. They alleged that costs were incurred in the amount of $5,840 and would like the Village to split the costs with them. Rowe indicated that over several months, issues came up that they needed to address and were not in their original contract. The committee reviewed six issues that were presented by Rowe. More information was requested and this will be brought back to council. 2. Policy a. Set Meeting Date A Policy meeting is scheduled for September 11, 2006 at 7:00 p.m. to review several policies and issues. b. Ordinance #361 (Blight) - Nelson/Kish moved to direct the Village Clerk to draft an ordinance amending Ordinance #361 as to Sec. 100.3H by modifying the language to include residential use regardless of the zoning. Motion carried. The amended Ordinance will be brought back to Council. 3. Parks & Recreation The Director received feedback from the summer programs which was very positive. She is proceeding with the development of fall programs which will include a Halloween family event at Chippewa Landing, adult kick ball at the ball fields at the fairgrounds and a fall color tour. The Director will be working part-time due to school commitments. Northwood Subdivision Park playground has been successful and the parks committee may apply for a grant to help develop other parks in subdivisions with the help from the homeowners. 4. DDA President Striffler reported that Tim Hardesty from HDC did a presentation regarding MSHDA and grants available for second floor apartments in the downtown. Also talked briefly regarding main street faηade and future grants. 5. Planning Planning Commission approved an addition to the Lutheran Church Education Building. A concept was presented for a housing project not currently in the Village. Village Manager Report: Written Report submitted. President Striffler reported that the Village will be receiving grant money for Sherman Street in 2008. Other utility work may be done at the same time. Nelson/Henry moved to adjourn the meeting at 9:25 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order August 7, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., John Fields, Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Agenda Approval: Pouliot/Kish moved to approve the agenda with one change and one addition: Regular Agenda: 1. change EDC to Airport and add 5. Pumpkin Committee Request. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting July 17, 2006 Invoices Departmental report: a. Police Report - July, 2006 Benson B. Page b. Blight Report July, 2006 Jerry Thorp c. Quarterly Fire Report July, 2006 Chief David Mattlin d. Caro Fire Dept Annual Report Chief David Mattlin Henry/Knier moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Request for Airport Allocation Pouliot/Fields moved to approve the allocation request from the Tuscola Area Airport Authority in the amount of $18,550 for FY 2006/07 and to instruct the village treasurer to adjust the budget line item to reflect the additional amount. Motion carried. 2. MML Annual Convention Sept 27-29, 2006 Delegates The next Annual Michigan Municipal League convention will be held in Marquette September 27-29, 2006. Any council member planning to attend needs to let the clerk know by the next meeting. Delegates to the convention will be appointed at that meeting. 3. Preliminary Agreement Nelson/Kish moved to approve the Preliminary Agreement between the Village of Caro, Almer Charter Township and Indianfields Township regarding an upgrade to the Caro Area Sewer Plant. Motion carried. 4. HRC Proposed Contract Nelson/Fields moved to execute the contract for professional services with Hubbell, Roth & Clark, Inc. for Construction Engineering for the Wastewater Treatment Plant Improvement Project pending receipt of the signed Preliminary Agreements from Almer and Indianfields Townships. Knier/Henry moved to amend the main motion by striking the paragraph Limitation of Liability from the contract. Motion carried. Main motion Nelson/Fields moved to execute the contract for professional services with Hubbell, Roth & Clark, Inc. for Construction Engineering for the Wastewater Treatment Plant Improvement Project after striking the Limitation of Liability paragraph from the contract and pending receipt of the signed Preliminary Agreements from Almer and Indianfields Townships. Motion carried. If the signed Preliminary Agreements have not been received from the townships by the first meeting in September, it will have to be addressed. 5. Pumpkin Festival Request Fields/Kish moved to approve the request from the Tuscola County Pumpkin Festival contingent upon review by the Police Chief, DPW Superintendent and Acting Village Manager. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Personnel Knier reported that we have a signed Village Manager contract. He will be meeting with Striffler regarding the Police Sgt contract. 2. Finance a. Report on the PIC building A verbal response was received from the appraiser. It was decided that the main points to review are what option TBHS is going to choose, if any; clarify if the cost per sq ft is lease or sale; determine the number of jobs involved and determine the cost to refurbish. b. Fire utility truck Chief Mattlin is looking for a 2002 or newer utility truck. Chief Mattlin will send out specifications and bid packages to local dealers and advertise in the newspaper. c. The WWTP air conditioners stopped working a couple weeks ago and they purchased three window units temporarily until a decision can be made as to what route to take. Sundblad obtained two bids to replace the air conditioners and five furnaces. Sundblad/Striffler will talk with HRC regarding significant issues if pulled out of the upcoming project and done by someone else. If no problems are noted, Sundblad will get three bids. d. Striffler gave an update on the crossing guards wages, how they have been paid in the past and what he proposed to do starting in September. The hourly wage for the crossing guards will go from $11.04 to $12.76 per hour and they will be paid for only actual hours worked. The hourly increase will make up for the days they are not required to work. 3. Fair Report Kish reported that she received many positive comments by hosting a fair booth. They took in $160 in donations for the Chippewa Project. The only negative comment was the fact that Caro does not have much information available regarding Caro such as flyers, brochures. 4. Parks & Recreation Knier reported that the ball fields have been taken care of. The Director is doing a great job with planning and follow through. 5. Historical Nelson reported that the grading is done at the roadhouse, the parking lot is in and it is ready for hydro seed. 6. DDA The next meeting of DDA is August 9, 2006. Tim Hardesty from HDC will be talking on the Main Street Program, second story apartments through grants and faηade improvements. 7. CDC Update Striffler reported that the CDC met and they are interested in reorganizing. A joint meeting will be scheduled some time in September with the Council, Chamber, DDA and CDC to discuss the roles and responsibilities and business and economic development. Village Manager Report: Fire contracts have not been returned from Almer or Indianfields Townships. Striffler will check with 9-1-1 to see what notice has to be given if the contracts are not received. Discussion as to sending the next set of contracts by certified mail. Also discussed what action to take next year when townships fail to return executed contracts by the date required. Reminder that August 24, 2006 at 4 p.m. is the State Boundary Commission public hearing at the Schall School on the proposed incorporation of the Village of Caro into a Home Rule City. Need to get the word out on parking violations. Nelson/Knier moved to adjourn the meeting at 9:17 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order July 17, 2006 at 7:30 p.m. by President Striffler Present: President Pro Tem Dick Pouliot, Trustees: Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: President Thomas Striffler, Mike Henry Others in Attendance: Karen Snider Village Clerk/Treasurer, Benson Page Caro Police, Charles Sundblad DPW Superintendent Agenda Approval: Kish/Nelson moved to approve the agenda with one change: Regular Agenda: 1. Village Manager Contract. Motion carried. Public comments/Visitors: None. Communications: President Pro Tem noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting June 19, 2006 Special Council Minutes June 26, 2006 and July 10, 2006 Finance Minutes June 19, 2006 Invoices and Rowe Invoice #0053706 Departmental report: a. Police Report - June, 2006 Benson B. Page b. Blight Report June, 2006 Jerry Thorp c. Water Report June, 2006 Charles Sundblad Fields/Kish moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Village Manager Contract Knier gave an update on the status of the village manager and reviewed the main provisions in the proposed employment contract. Knier also reported that the background check has been completed and everything is fine. The most recent physical has been reviewed. The Village Labor Attorney will work with Mr. Beavers regarding the severance clause in the contract. Knier/Nelson moved to approve the Village Manager employment contract for Don Beavers contingent upon approval by the village labor attorney. Motion carried. Beavers will be available for work the day after Labor Day. Knier also reminded Council that Beavers has a vacation scheduled in October. 2. Request for Payment Continental Bridge Tim Roache from Gosling Czubak was present to answer questions regarding the pay request. Roache also explained that Continental Bridge was asking for a fuel surcharge of $1,169 which the Village has no contractual obligation to pay. It was the consensus of council not to pay the surcharge. Knier/Nelson moved to approve the payment to Continental Bridge in the amount of $228,784. Motion carried. 3. Request for Payment Request #2 Anlaan Corporation Kish/Fields moved to approve the final payment request #2 from Anlaan Corporation in the amount of $35,643.60 to close out the contract. Motion carried. 4. Change Order #3 Water Treatment Plant Rowe, Inc. Doug Skylis, Rowe Incorporated, was present to answer questions. Booms Construction has completed all the work for the Water Treatment Plant and Well number 3. Change Order No. 3 contains a variety of items and the justification for each item. Knier/Nelson moved to approve Change Order No. 3 resulting in a net increase of $11,327. Motion carried. 5. Request for Payment Application #8 Pay Application #8 includes reducing the retainage from 10% to 5%. Fields/Kish moved to approve Pay Application #8 in the amount of $103,819.72 to Booms Construction, Inc. Motion carried. 6. Request for Annexation Rick Enos Knier/Kish moved to adopt a Resolution to allow Rick Enos to annex into the Village of Caro. 5 Ayes, 0 Nays, 2 Absent (Striffler/Henry). Motion Carried. 7. Consideration of Water Tower Painting Bids Bids were received on the water tower painting. Sundblad stated that the bids came in high, however he realized the bids were for both the interior and exterior. Concern was expressed as to the bidders having the same opportunity to bid the job. Kish/Knier moved to award the bid to the low bidder, Horizon Brothers Painting in the amount of $111,000. Motion carried. 8. Consideration of Maintenance Work on Generators Fields/Kish moved to approve the total cost of $7,917.53 to Bridgeway for the maintenance cost twice per year for 10 generators. Motion carried. 9. Request for Banners Thumb Area Old Engine & Tractor Nelson/Kish moved to approve the banner request from the Thumb Area Old Engine & Tractor Womens Auxiliary for the Tractor & Engine & Antiques Show at the Tuscola County Fairgrounds from July 31, 2006 August 14, 2006. Motion carried. 10. Preliminary Agreement - Discussion as to the Preliminary Agreement regarding the Sewer Plant. Council to review and submit any comments to Pouliot or Striffler. 11. Ordinance for Sale of Property Nelson/Knier moved to approve Ordinance No. 409 for the Sale of Real Property located in the Caro Industrial Park to John E. Stoick and Michele M. Stoick. Motion carried. 12. Signature Resolution Grant Application Fields/Kish moved to approve Resolution No. 2 Authorizing the S2 Grant Agreement for the purpose of changing the designated authorized representatives. Roll Call: 5 Yeas, 0 nays, 2 absent (Striffler/Henry). Motion carried. 13. Discussion WWTP Construction Engineering Discussion regarding the construction engineers. Consensus of council to stay with HRC. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Personnel Addressed under Regular Agenda. 2. Parks & Recreation Next meeting July 20, 2006. Sundblad to provide report on Ball Fields. 3. DDA Addressed in Acting Village Manager written report. Other: Sundblad stated that he was given a letter from the Tuscola County Fair Association for the Village Council regarding an oak tree that needs to be removed near the horseshoe pits in Bieth Park. Acknowledged it needs attention, however not able to do anything prior to fair. Reminder July 23, 2006 Fair Board 125th celebration. Acting Village Manager Report: Written Report Submitted. Treasurer Report: Written Report Submitted. Nelson/Kish moved to adjourn the meeting at 8:50 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order June 19, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Chief, Gary Crews Village Attorney, Phoebe Moore Attorney for Pizza Hut and Louise Hodges Manager of Pizza Hut Agenda Approval: Pouliot/Kish moved to approve the agenda with one addition: Regular Agenda: 10. Request from Fairground Board for Banner. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting June 5, 2006 Finance Minutes June 5, 2006 Invoices and Rowe Invoice #0053358 Departmental report: a. Police Report - May, 2006 Benson B. Page b. Park & Recreation Report May, 2006 Amiee Huepenbecker Fields/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Action on Request for Liquor License Pizza Hut Attorney Moore, representing Caro Pizza Hut, reviewed the new application to transfer a liquor license from Mayville to the Caro Pizza Hut. The Pizza Hut has downgraded the license to a Tavern/SDM license. Once again, Attorney Moore is requesting approval from the local police and Village Council. Attorney Moore clarified that although the SDM portion of the license would allow the licensee to sell beer and wine to be carried off the premises, Pizza Hut has no intention to use that portion of the license. A lengthy discussion took place. Fields/Nelson moved to approve the Resolution approving the transfer of the liquor license to the Pizza Hut for a tavern license. Roll call: 3 yeas, 4 nays. Motion denied. 2. Request for Pay Application #7 - Knier/Henry moved to approve Pay Application #7 to Booms Construction in the amount of $80,907.30. Motion carried. 3. Change Order for Well #3 Rowe, Inc. Nelson/Knier moved to approve change order #2 in the amount of $11,204 to the contractor for the additional repair that needs to be done to well #3 and additional engineering fees not to exceed 10% of the additional repairs to be done. Motion carried. 4. Budget Adjustments Kish/Fields moved to approve the Fiscal Year 2005/06 budget adjustments as presented by the treasurer. Motion carried. 5. Consideration of Resolution Revoking Industrial Facilities Exemption Certificate Nelson/Knier moved to approve the Resolution Revoking the Industrial Facilities Exemption Certificates for R&S Tool and Die for property located at 1360 Prospect Avenue. Roll call vote: 7 ayes, 0 nays. Motion carried. 6. Consideration of Sale of Village Property Council discussed the proposal from Precision Cycle Works for the former CVE building located in the Caro Industrial Park and owned by the village. Pouliot/Henry moved to direct the Village Manager and Village President to negotiate with the owner of Precision Cycle Works structured around a monthly payment of $2,600 and purchase price as discussed by finance. Motion carried. 7. Review/Adoption of Ordinance #407 Kish/Nelson moved to approve Village of Caro Ordinance No. 407 setting the schedule of civil fines/costs regarding Municipal Parking violations. Motion carried. 8. Entrepreneurship Request President Striffler explained that the Sirolli Institute is a not-for-profit organization of experienced professionals that helps communities with their economic growth. They provide enterprise facilitation to existing economic development efforts to assist entrepreneurs. Pouliot/Fields moved to authorize the Village to spend $500 towards enlisting the Sirolli Institute to assist entrepreneurs with a one day seminar to promote economic and community revitalization. Motion carried. It was strongly recommended that the village invite the CDC to schedule a meeting to discuss this issue. 9. Set Special Meeting Sewer Plant Design Henry/Nelson moved to schedule a special meeting for July 10, 2006 at 7 p.m. to discuss the status of the sewer plant design and any other matters to come before council. Motion carried. 10. Request from Fairground Board for Banner Nelson/Kish moved to authorize the Tuscola County Fair Association to hang banners for the county fair for a two-week period to comply with the Village of Caro Banner Policy #06-002. Motion carried. The dates will be modified to conform after discussing with Jr. Vandemark. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation Knier/Nelson moved to approve the contract with Central Michigan University approving the Graduate Assistant Recreation Program that Amiee Huepenbecker will be participating in. Motion carried. 2. Finance a. WWTP Truck Pouliot/Kish moved to approve the purchase of a 2007 yellow truck in the amount of $18,077 from Moore Motors and a utility box and crane from Knapheide Truck equipment in the amount of $8,005 for a total of $26,082. Motion carried. b. Phone System It was the consensus of council to bid out the phone system. The private lines would be at the discretion of the Village Manager. c. Municipal Code Codification Nelson/Knier moved to proceed with the codification of the village ordinances with Municipal Code Corporation in the amount of $2,750. Motion carried. d. SCADA System Pouliot/Knier moved to approve the purchase of the SCADA System from U.I.S. Programmable in the amount of $48,806 as long as this amount covers all costs including any necessary permits or licenses. Motion carried. e. Change order for Well #3 Already addressed. f. Transfers Pouliot/Nelson moved to approve the transfers as submitted by the treasurer. Motion carried. Fields/Nelson moved to approve a loan from the general fund to the sewer fund to make the cash flow positive as of June 30, 2006 and instruct the treasurer to report back at the July meeting with the amount of the loan. Motion carried. g. Precision Cycle Works Addressed. Other: Knier/Fields moved to designate Labor Day (September 4) for the Chippewa Bridge dedication. Motion carried. Kish inquired as to sharing a booth at the Tuscola County Fair with the Chamber of Commerce. Nelson/Kish moved to authorize the village to pay one-half the cost of a booth at the Tuscola County Fair. Motion carried. Village Manager Report: No written report. Village Manager announced that pursuant to his employment contract, he was giving his 30-day notice of resignation. Nelson/Knier moved to adjourn the meeting at 9:45 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order June 5, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Chief, Charles Sundblad DPW Superintendent Agenda Approval: Pouliot/Fields moved to approve the agenda with two additions; Committee/Liaison Reports: 4. Entrepreneurship and 5. County Meeting. Motion carried. Public comments/Visitors: Dick Fullmer, Indianfields Township Representative, inquired as to the status of the Chippewa Bridge dedication. The Tuscola County Fair Board is hosting their 125th celebration on July 23 and would like to coordinate the project with the Village Chippewa Bridge dedication. Public Hearing on FY 2006/07 Budget and Millage Rate President Striffler opened the public hearing at 7:35 p.m. The 2006 millage rate proposed is as follows: General 12.4376, Refuse 0.4996, Streets 2.7275 and Community Promotions 0.4996 for a total millage rate of 16.1643. The Village of Caro has not raised the total millage rate for the past seven years. Also President Striffler gave an overview of the total revenue and expenses being proposed for the FY 2006/07 budget. There was no public comment at this time. The hearing will remain open. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting May 15, 2006 Budget Finance Minutes May 15 and May 23, 2006 Policy Minutes May 22, 2006 Invoices Departmental report: a. Water Report April, 2006 Charles Sundblad b. Blight Officer Report Jerry Thorp Kish/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Close Public Hearing President Striffler asked for any additional public comment on the proposed FY 2006/07 budget and millage rate. None was received. Nelson/Kish moved to close the public hearing on the FY 2006/07 Proposed Budget and Millage Rate. Motion carried. 2. Action on Millage Rate Fields/Nelson moved to adopt the millage rate as presented on the L-4029 for a total millage to be levied at 16.1643. Motion carried. 3. Action on FY 2006/07 Budget Pouliot/Henry moved to adopt the FY 2006/07 proposed budget as presented. Motion carried. 4. Request from Caro Chamber of Commerce Nelson/Knier moved to approve the request from the Caro Chamber of Commerce Sidewalk Days committee for August 3-5, 2006, contingent upon the committee following the parade permit requirements. Motion carried. 5. Payment Request #1 Pyramid Paving Knier/Kish moved to approve Payment Request #1 from Pyramid Paving in the amount of $25,868.70 for the Chippewa Landing Park Improvement Project. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Historical Chairman Nelson reported that the Historical Commission received two grants, one for $5,000 and the other for $4,050. The Historical Commission will be submitting a site plan to the Planning Commission for landscaping at the roadhouse. The commission has concerns with the parking during the fair. 2. Policy The Policy Committee has not met with the Blight Officer, however will do so in the near future. 3. Finance a. Sewer Backup Pouliot/Nelson moved to settle the sewer backup claim at 859 Allen in full in the amount of $2,753, contingent upon receipt of an executed release. Motion carried. b. Parking Ordinance No. 370 The following recommendations were made for Section 5: Schedule of Civil Fines/Costs: First violation within a 2-year period warning and no addition administrative costs; Second violation within a 2-year period - $10 fine and $10 administrative fee if paid within 10 days or $20 administrative fee if not paid within 10 days Third violation within a 2-year period - $25 and $10 administrative fee if paid within 10 days and if not $20 administrative fee and Fourth or subsequent violation within a 2-year period - $35 and $10 administrative fee if paid within 10 days and if not $20 administrative fee. A revised ordinance will be returned to council for adoption. c. Sludge Pump Nelson/Kish moved to approve the purchase of a sludge pump from Pump & Systems in the amount of $10,730. Motion carried. d. Richfield Management Residential Services The residential contract with the village has increased by $.50 per household per month beginning June 1, 2006. Nelson/Fields moved to authorize the village to absorb the scheduled increase of $.50 per month per residential household and allow the refuse fund to pay the increase. Motion carried. 4. Entrepreneurship President Striffler gave an update on the Entrepreneurship workshop he attended in Harrison. A presentation was given at the workshop by an entrepreneurship facilitator on his approach on how to help businesses get established. President Striffler will also be participating in a rural round table discussion regarding issues unique to certain areas. 5. County Meeting President Striffler and the Parks & Recreation Supervisor went to a county meeting regarding looking into putting together a county parks and recreation authority to help enhance recreation. Village Manager Report: No written report. Other: President Striffler handed out a drawing of a sign that is being proposed at Atwood Park and donated by Kim and Al Wasik. Pouliout/Knier moved to approve the sign and staff and President Striffler will work on the signage with the Wasiks. Motion carried. Nelson/Kish moved to adjourn the meeting at 9:05 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order May 15, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Chief, Charles Sundblad DPW Superintendent Agenda Approval: Kish/Fields moved to approve the agenda with two additions; Correspondence: 4. Letter from Amanda Ball and Regular Agenda: #8. Executive Session Regarding Real Estate Purchase. Motion carried. Public comments/Visitors: Amiee Huepenbecker, Parks and Recreation Supervisor was introduced to Council. She gave an update on her progress. Mike Bearden addressed council regarding draining of water to the storm sewers at his property on Quinn Street. Mr. Bearden was advised to obtain a private contractor to try to locate the source of his problem. Communications: President Striffler noted the communications as listed on the agenda. Also noted was a letter from Amanda Ball that was handed out expressing concern with privacy issues in her back yard. It was the consensus of Council that this was a homeowner issue and not the village. The village manager will suggest to owner that she put up a privacy fence as long as it meets the zoning requirements. Consent Agenda: Minutes: Regular meeting May 1, 2006 Budget Finance Minutes May 8, 2006 Invoices and Rowe Invoice #53001 Departmental report: a. Police Report for April, 2006 Chief Benson Page Pouliot/Nelson moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Application for Payment #6 from Booms Construction Henry/Kish moved to approve pay application #6 from Booms Construction in the amount of $124,721.91. Motion carried. 2. Position on City Hood Nelson/Fields moved to approve the Village Council taking a positive position on the village becoming a city. Roll call vote: 7 yeas, 0 nays. Motion carried. Suggestions were made that the Steering Committee should reassemble and update their fact sheet and also work on ways to get the word to the public. 3. Request from Caro Chamber of Commerce Knier/Kish moved to approve the request from the Caro Chamber of Commerce to have Sidewalk Days August 3-5, 2006. Motion carried. 4. Almer Township Dump Contract Nelson/Pouliot moved to authorize the Village Manager to draft and execute a contract with Almer Township so that the Village of Caro residents can utilize the Almer Township dump. Motion carried. The fee for the Village will be $3,000 a year and the village DPW will use the Village loader approximately 3 times a year to assist moving materials at the landfill. This will be worked out in the contract. 5. Request for SCADA System DPW Superintendent Sundblad discussed the purchase of a SCADA System (Supervisory Control and Data Acquisition) to monitor the wells and the new water treatment plant. It is the consensus of council to request competitive bids and to refer to Finance Committee. 6. Tuscola County Fair Board Request Knier/Nelson moved to approve the list of dates requested from the Tuscola County Fair for the closure of Park Drive. Motion carried. Staff was reminded to make sure the Fair board notifies the village of their events. 7. Consideration of S2 Grant The Village Manager discussed the S2 Grant Program, which if accepted would cover a portion of the design and rate study costs for the sewer project. Therefore, abut $458,000 would be eligible for grant funding. Nelson/Knier moved to enter into a Resolution Authorizing the S2 Grant Agreement not to exceed one-half million dollars. Roll call vote: 7 yeas, 0 nays. Motion carried. 8. Executive Session Regarding Real Estate Purchase Consensus to handle this item at end of agenda. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Historical Chairman Nelson reported that the Historical Commission received a grant from the Tuscola County Foundation in the amount of $5,000. Also discussed parking lot and landscaping at the roadhouse. 2. Parks & Recreation Parks & Recreation Supervisor handed out a brochure on the upcoming events for 2006. Chairman Knier reported that the financial handout will be dealt with at the budget meeting. Knier/Henry moved to approve $1,323 to Michigan Playground for playground swings at the Northwood Heights Park. Motion carried. 3. DDA Henry reported that the DDA committee interviewed candidates for the DDA assistant position and hired an individual who they felt would be best suited for the position. 4. Set Policy Meeting Blight A Policy meeting has been scheduled for May 22, 2006 at 6:00 p.m. and this issue could be addressed at that time. Village Manager Report: Written report submitted. Knier/Henry moved to go into executive session for the purpose of discussing the purchase of real estate. Roll call vote: 7 yeas 0 nays. Motion carried. Returned to open session at 9:45 p.m. Reported that the council had discussion on the purchase of property. Nelson/Fields moved to authorize the Village Manager to negotiate, prepare and draft the proper paperwork for the purchase of property located at 119 E. Washington not to exceed $4,000, contingent upon a clear title. Motion carried. May 23, 2006 at 7:00 p.m. Budget Meeting. Nelson/Henry moved to adjourn the meeting at 9:50 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order May 1, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Chief, Charles Sundblad DPW Superintendent Agenda Approval: Kish/Fields moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Ed Madden, Vice President of Operations for Charter Communication did a PowerPoint presentation explaining their operations and services. Mr. Madden reviewed the newest services that will be provided to Village residents. Representatives will be at the Chamber office May through July to give residents the opportunity to ask questions and learn about the new services available, as well as different priced packages that will be offered. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting April 17, 2006 Personnel Committee Minutes April 17, 2006 Invoices Departmental report: a. None Knier/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Appointment of Historical Commission Member Nelson/Kish moved to approve the appointment of Mark Putnam as a member of the Historical Commission with the term ending April, 2007. Motion carried. 2. Appointment of ZBA Member Fields/Kish moved to approve the appointment of Gary King as a regular member of the ZBA. Motion carried. 3. Garage Sale Permit Fee Nelson/Henry moved to adopt the $1.00 permit fee with an addition $1.00 per sign for garage sales and direct the Village Clerk to issue the proper permit. Motion carried. 4. Sewer Backup Insurance Request Pouliot/Nelson moved to approve the sewer backup insurance from MMMRA for July 1, 2006 through December, 2006 in the amount of $2,500. Motion carried. 5. Request to Abandon Alley Tina LeValley of 433 Madison is requesting the vacation of the alley near her residence and the Village Hall. Village Manager and Clerk were directed to research the issue and see what it takes to proceed. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Historical Chairman Nelson gave an update on the roadhouse. There has been some vandalism and broken windows to the roadhouse. The commission is in the process of writing a grant for a reading garden which will host a bench and some shrubs. The revised bylaws were presented. Nelson/Knier moved to adopt the Historical Commission bylaws as presented. Motion carried. 2. Parks & Recreation Chairman Knier reported that the committee interviewed a candidate for the Parks & Recreation Supervisor position and recommended that she be hired. Knier/Pouliot moved to hire Amiee Huepenbecker not to exceed 40 hours a week at $12.50 per hour for the summer. Motion carried. 3. Sewer Meeting Update A meeting was held with the township representatives and a few changes will be made to numbers 3 and 4 of the Preliminary Agreement. The townships are responsible for getting all their customers metered and the Village reserves the right to inspect. Village Manager Report: Written report submitted. Village Manager announced that the Fair board is celebrating their 125th anniversary between July 23-29 and on July 29 several guests will be present. The Fair board felt the village may want to consider the bridge dedication at that time. It was the consensus of Council to have their dedication on the same date.The village hired a mechanic and office assistant. The Village Manager received the quote from St. Clair out of Vassar to do the appraisal on the PIC building in the amount of $3,000. Another notice on arsenic needs to go out the end of June. Village Manager will get with newspaper to do article letting residents know that the village is in compliance. Other: Finance meeting set for May 3, 2006. Discussed getting another quote for engineering construction for Wastewater project. Village Manager was directed to research. Will look at costs and options. Sundblad gave update on school project regarding retention of water and reported everything is being handled properly. May 18, 2006 MML Regional meeting from 9:30 a.m. 3:00 p.m. in Marysville Let clerk know if you plan to attend by end of week. May 6, 2006 Village of Caro cleanup day. May 8, 2006 Budget Meeting. Nelson/Henry moved to adjourn the meeting at 10:12 p.m. Motion carried. Meeting adjourned. Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order April 17, 2006 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Charlotte Kish Absent: Bernie Nelson Others in Attendance: Phillip S. Vawter Village Manager, Karen Snider Village Clerk/Treasurer, Benson Page Caro Police Chief, Charles Sundblad DPW Superintendent, Phoebe Moore Attorney for Pizza Hut, and other guests Agenda Approval: Pouliot/Kish moved to approve the agenda with two additions under Committee/Liaison Reports: 6. Airport; and 7. Trustee Kish Class. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting April 3, 2006 Invoices Departmental report: a. Water Report March, 2006 DPW Superintendent Charlie Sundblad b. |