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Caro News
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Caro News
VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order December 19, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: Dick Pouliot Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer, Charles Sundblad – DPW Superintendent, Benson Page – Caro Police Chief and other guests. Agenda Approval: Nelson/Kish moved to approve the agenda with 3 additions: Committee/Liaison Reports – 1. Update on Lawsuit Action; 2. Community Assessment Update and after Manager Report, add Treasurer Report. Motion carried. Public comments/Visitors: Gary Rolka, Caro Lions Club, discussed park trash barrels that are needed for area parks and how donations can be made for the project. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting December 5, 2005 Invoices Departmental report – Chief Page gave a verbal update on the armed robberies in Caro and complimented his officers for their fast and efficient actions resulting in the apprehension of the suspect. Fields/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Recommendation of Planning Commission – Special Use Permit – Knier/Fields moved to accept the recommendation of the Planning Commission and approve the Special Use Permit for B&C Auto. Motion carried. 2. MMRMA Policy - The Village received the invoice from Michigan Municipal Risk Management Authority for calendar year 2006 with an option for an additional year with an increase for 2007 premiums of no more than 5 percent. Henry/Fields moved to authorize the Village Manager to execute the agreement with Michigan Municipal Risk Management Authority in the amount of $139,021 for insurance and risk management services for 2006. Motion carried. 3. Request for Temporary Clerical Assistant – Knier/Kish moved to approve the request to hire a temporary full-time clerical assistant not to exceed 26 weeks at a rate of $10 per hour with no benefits. Motion carried. 4. Utility Cuts – Knier/Nelson moved to approve the revised invoice from Lois Kay in the amount of $24,834.60 for street cuts, amend the budget by increasing 202-463-801-000 $2,879.11, approving an overrun of $733.70 in both the water and sewer funds contracted services which is still within the budgeted amount. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation – Chairman Knier reported that the Village Manager has a meeting with Central Michigan University on December 28 to discuss an interim position for Parks & Recreation. 2. Update on Lawsuit Actions – President Striffler gave an update on the court hearing he attended on summary disposition. Two out of three claims were dismissed. 3. Community Assessment Update – President Striffler gave an update on the Community Assessment on Economic Development that was held December 13-15. At the conclusion of the assessment a verbal report was given. A comprehensive report will be prepared which will provide strategies for public and private sector action to rebuild the local economy. The report will also be posted on the MSU website. Fields reported that he will be setting a Policy meeting after the first of the year to develop a brush chipping policy. Village Manager Report: Written report submitted. Vawter reported that the State approved the Chippewa Bridge Project bids. Special thanks to Gerard Schniers and John Papp for cooking the Christmas meal. Proud of the job the DPW are doing with snow removal. Clerk/Treasurer Report: Snider gave an update on her clerk training and also three action plans that are due by the end of January, 2006. Henry/Nelson moved to adjourn the meeting at 9:00 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order November 21, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer, Charles Sundblad – DPW Superintendent, Sgt. Dale Stevenson – Caro Police and other guests. Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Carol Ellsworth, owner of Gambles and Brenda Brookhouse, manager of Dollar Daze, appeared before Council to express concern regarding parking in the downtown area. President Striffler reported that the Council is bringing back the Parking Committee to review the parking issues and will be scheduling a meeting in the near future. Both women volunteered to be on the committee. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting November 7, 2005 Invoices Departmental report Knier/Kish moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Replacement Windows for DPW Building – DPW Superintendent Charles Sundblad reported that 6 windows at the DPW building need replaced. Bids were solicited. Knier/Fields moved to approve the purchase of 6 office windows at the cost of $1,285.85 from the United Building Center to be installed by the DPW and come out of DPW Capital Outlay. 1 abstention (Henry). Motion carried. 2. Body Armor Request - Sgt. Dale Stevenson, Caro Police Department, submitted a request to replace bullet proof vests that were defective and are being recalled. A credit was received from the Michigan Police Equipment and Federal reimbursement is also anticipated. Henry/Nelson moved to authorize the expenditure of $2,061 from line item 101-301-743-000 to purchase the new body armor vests as requested by Sgt. Stevenson. Motion carried. 3. Diaphragm Pump – Superintendent Sundblad requested the replacement of a diaphragm pump that is wearing out. Bids were solicited from 3 vendors. Sundblad is recommending purchasing a Homelite because he is familiar with that brand and feels it is very reliable. Fields/Henry moved to approve the purchase of a Homelite diaphragm trash pump from Riverside Pump at a cost of $1,700 with funding from the water fund, capital outlay 592-557-970-000. Motion carried. 4. Permit to Conduct Parade – Council discussed the request to conduct a parade and burning barrels from the Chamber of Commerce. Sgt. Stevenson indicated issues have been worked out. Knier/Kish moved to allow the Caro Chamber of Commerce to conduct a parade on December 9, 2005 from 7:00 p.m. to 8:00 p.m. for their Parade of Lights. Motion carried. 5. Approval of Goals for Village Manager – Knier/Henry moved to approve the list of 2005/06 Goals for the Village Manager as presented by the Personnel Chair. Motion carried. 6. Write Off of Liebler Construction Outstanding Debt – Knier/Fields moved to write off the outstanding debt by Liebler Construction in the amount of $5,579.86 as recommended by the Village Treasurer. Motion carried. 7. Petition Regarding AFC Home – Pouliot/Nelson moved to acknowledge receipt of a Petition received by the Village Clerk from several residents opposing the expansion of an AFC Home and refer it to the Planning Commission. Motion carried. 8. Consideration of Letter of Support – Brownfield Authority – The Village Manager explained that the Tuscola County Brownfield Redevelopment Authority is applying for two grants through the U.S. Environmental Protection Agency which would provide assessments for locating hazardous substances and petroleum contaminants. Fields/Nelson moved to approve the draft letter of support for the Tuscola County Redevelopment Authority as presented. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation – Chairman Knier announced that Almer Township has chosen not to pay a part of the Village recreation program as they have their own recreational facilities. The committee will be re-evaluating how the Parks & Recreation money is spent. Partnership options will also be discussed. 2. Historical – Nelson reported on the status of the roadhouse. Gail Lesoski, Chair of the Historical Commission, reported that they could get a furnace and toilet for approximately $1,800. Council discussed the need for exterior improvements. Lesoksi reported that the January meeting has been set aside to work on the master plan for the roadhouse. It will probably be presented to Council in February. DPW Superintendent is also looking into a price to put a natural gas line in to the roadhouse. 3. Policy – Fields reported that the Committee met and came up with a lot of ideas. A meeting is scheduled for December 13 at 4 p.m. with Fields/Vawter/Sundblad/Snider to put a proposed policy together with the ideas submitted. Village Manager Report: Written report submitted. Chippewa Bridge Projects bid opening on Tuesday, November 29, 2005 at 2 p.m. Henry/Nelson moved to adjourn the meeting at 9:00 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE
OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order November 7, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Charlotte Kish Absent: Bernie Nelson Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer and other guests. President Striffler asked for a moment of silence in Honor of Don Colling, Past Village President. Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Ruth Overbaugh appeared before Council with concerns regarding the Court Street gulley. This has been an ongoing issue and the Council felt they exhausted their authority over the issue due to it being private property. The Council understood that the last time Ms Overbaugh appeared before Council she was going to try to have residents affected by the gulley petition the County to become a County drain. Council recommended she contact the property owner that she feels is doing the damage and try to work out a remedy. Communications: President Striffler noted the communications as listed on the agenda. Council recognized the brave efforts of the firefighters, especially Kurt Corradi, Aaron Hildinger and Captain Randy Heckroth for helping to get a guilty verdict in an arson case. Consent Agenda: Minutes: Regular meeting October 17, 2005 Invoices Departmental report Knier/Fields moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. FY 04/05 Audit – Tom Doran, representing Anderson, Tuckey, Bernhardt & Doran, gave a report to Council regarding the FY 04/05 audit and reported that no problems have been noted with the financial statements. 2. Request to Use Vacant Lot - The Chamber of Commerce is requesting to use the vacant lot between the Chamber office and Freds to enhance the Caro Festival of Lights and Holiday Cheer by the sale of evergreen wreaths. Henry/Knier moved to allow the Chamber of Commerce to use the vacant lot on December 9, 2005 for the sale of evergreen wreaths during their Caro Festival of Lights and Holiday Cheer and to also approve the hanging of lights where proper and safe. Motion carried. The Kiwanis Club, in conjunction with the Chamber, is requesting to sell Christmas trees in the vacant lot. Henry/Kish moved to approve the use of the vacant lot to the Kiwanis Club to sell Christmas trees and provide help where needed in coordination with the Chamber on Dec. 9, 2005 and also December 2, 3,4,10, and 11th contingent upon receipt of a letter from the Kiwanis Club. Motion carried. 3. Chippewa Bridge Project Extension – The Village Manager explained that in order to rebid the two phases of the Chippewa Bridge Project and maintain eligibility for grant funding, it is necessary to get an extension on the grant period. Fields/Henry moved to approve the Resolution to authorize the Village Manager to sign Amendment number 1 of the agreement between the Michigan Department of Natural Resources and the Village of Caro which extends the end date of the project period for the Chippewa Landing and Trail Improvements from September 30, 2005 to July 31, 2006. 6 Ayes, 0 Nays, 1 Absent. Motion carried. The Village Manager also reported that the bids for the two phases are going out November 14. Bid opening is scheduled for November 29, 2005 at 2:00 p.m. 4. Sale of Used Fire Hose – Pouliot/Knier moved to allow the Fire Chief to sell 10 – 50ft. lengths of old 2 ½” fire hose to Michigan Ethanol in the amount of $500 pursuant to the policy governing the sale of used equipment. Motion carried. 5. Pay Request Number One – Booms Construction Company – Mike Carpenter, Rowe, Inc was present to answer any questions regarding the pay request. Knier/Kish moved to approve Payment Application One to Booms Construction in the amount of $41,148. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation – Minutes submitted. 2. Historical – Nelson absent. Council requested that the Chairperson be present at the next meeting to discuss the priorities of the roadhouse. The Village Manager, Village President and Nelson will meet with Chairperson of the Historical Commission prior to Council meeting. 3. Finance – Finance Chair Pouliot thanked Doran for doing the audit and felt it was the report card for the governing body. Pouliot expressed appreciation to everyone including the community for effort put into keeping the financial accounts in the black while still providing services and making improvements. Village Manager Report: Gilford Road is close to being completed. The walk- through took place and a few minor completion items were noted. Other: President Striffler reminded everyone that there is still an opening on the Planning Commission and if anyone knows of interested individuals to serve, to let him know. President Striffler also reported that the Village Manager was notified that a pending lawsuit has been remanded back from Federal Court to Circuit Court. Reminder that Policy Committee is scheduled for November 21, 2005 at 6:30 p.m. Lynette Trudeau asked about the enhancement project at Northwood Heights. President Striffler will get with her after the meeting to review the drawings. Knier/Kish moved to adjourn the meeting at 8:45 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order October 17, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer, Charles Sundblad – DPW Superintendent and other guests. Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Several leading economic development agencies/organizations have launched a significant economic development initiative aimed at rebuilding our local economy and asked that each entity appoint a person to receive/relay information. It was the consensus of Council that the Village Manager be the contact person. Consent Agenda: Minutes: Regular meeting October 3, 2005 Invoices Departmental report Kish/Nelson moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Street Cut Repairs – Sundblad submitted a proposal to do approximately 3000 sq. ft. of street cuts. Three companies were contacted and only one responded. The cost to do the work is $5.67 per sq. ft. Fields/Henry moved to approve Lois Kay to do the street cut repairs as proposed by Sundblad not to exceed the amount of $17,010 and to come from the line items defined in said proposal. Motion carried. 2. Chippewa Bridge Bids – The Village Manager gave a recap of the occurrences that took place regarding the bids on Phase 3 of the Chippewa Bridge Project. It is his recommendation that due to all the unusual circumstances, Phase 3 be rebid. Gosling Czubak is willing to pick up the cost of rebidding, except for some advertising costs. Three concerns were expressed: 1) multiple bidders; (2) receive more information on the bridge in Flushing; (3) status of DNR grant (in writing). Pouliot/Nelson moved to authorize the Village Manager to collect additional information needed and to proceed with bid on Chippewa Bridge project. Motion carried. 3. Set Finance Meeting for Audit – Finance is scheduled for November 7, 2005 at 6:30 p.m. to review the audit. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Personnel – Knier reported that the committee reviewed the evaluation format and talked about the criteria for evaluating the village manager. It was the consensus of the committee that the village manager is doing a good job. Ten goals were set for the manager for 2005/06. 2. DDA – Henry reported that the DDA accepted the resignation of the DDA Assistant. It was the decision of the DDA to not fill the position immediately and look into defining the goals of the DDA and what the job description would be to best meet the goals. 3. Policy – Fields scheduled a meeting for November 21, 2005 at 6:30 p.m. to reestablish the brush policy. 4. Airport – President Striffler reported that the airport authority had a meeting last week and agreed to purchase a credit card machine. The Airport also approved a contract for phase 2 of the security fencing. A design for an additional parallel taxi way was discussed. Hopefully, they will be getting a grant to pay for the design and engineering for an extension of the parallel taxi way. The Airport Authority entered into a concession agreement with a private entity for a new hanger, which will be built on airport property. Village Manager Report: Vawter inquired into the use of email for council members. It appeared everyone supported the idea. Also, the village manager reminded everyone of the meeting October 18 with the Village, Almer and Indianfields Townships. Other: Fields inquired as to the disposition of 4 vehicles at the DPW. Sundblad is working on a plan. Nelson/Kish moved to adjourn the meeting at 8:20 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES
Regular meeting called to order October 3, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer, Gary Crews – Village Attorney, Charles Sundblad – DPW Superintendent, Benson Page – Chief of Police and other guests. Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Discussed resignation of DDA Assistant and if there is a need to fill the position. Council members should forward all comments to Mike Henry prior to the next DDA meeting. Consent Agenda: Minutes: Regular meeting September 19, 2005 Invoices Departmental report Fields/Nelson moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Set Trick-or Treat Hours – Henry/Knier moved to set the Trick-or Treat hours for Monday, October 31, 2005 from 5:30 p.m. to 7:30 p.m. and direct the Fire Chief to blow the siren to denote the beginning and the end. Motion carried. 2. Chippewa Bridge Bids – The Village Manager gave a rundown on what had taken place previously and Klaus Heinert of Gosling Czubak was present to give an update and answer questions regarding the Chippewa Landing Park Improvement Project bids. A written opinion from the Village Attorney indicated that the Phase 3 apparent low bid of Continental Bridge contained a condition that precludes it from being considered. Information was later provided that the specifications required that the fabricator be currently certified by the American Institute of Steel Construction under the categories Major Bridge Certification. Heinert contacted a representative from Superior Trail Bridges and verified that the fabricator had only a Simple Bridge Certification. Therefore, it was the opinion of Gosling Czubak that the bid cannot be awarded to Superior Trail Bridges based on their current certification. It was also Gosling Czubak’s recommendation to re-bid the project. With the new facts presented, Council did not feel they were in a position to make a decision at this meeting. The Village Manager and Village President will meet with the Village Attorney and report back at the next meeting. 3. Leaf Pick Up Program – Charles Sundblad, DPW Superintendent, presented a leaf pick up schedule that he felt would best meet the needs of the community. Leaf pick up will begin October 10 and go through December 9. The pick up will be done according to zones (published in the Tuscola County Advertiser). This was informational only. 4. Water Main Request – Sundblad submitted a proposal to re-route a water main to tie into the main that runs along the fence of the WWTP. The length is approximately 425 feet and two new valves would be installed also. A total of $15,000 has been budgeted for the completion of the loop at the fairgrounds, however Sundblad feels this is a higher priority. If there are funds available in that line after the proposal, it is still possible to complete the loop. Nelson/Henry moved to approve the re-routing of the water main as proposed in an amount not to exceed $9,000 to come from line item #592-537-782-000. Motion carried. 5. Administrative Consent Order (Arsenic Project) – The Village Manager reported that the DEQ originally agreed to modify Section 4.3 as requested by the attorney that reviewed the order. The changes were not incorporated in the revision received. The Village Manager recommended that Council approve the order. Nelson/Fields moved to authorize the Village Manager to sign the Administrative Consent Order from the State of Michigan, Department of Environmental Quality, Water Bureau as presented. Motion carried. 6. Waste Water Treatment Plant Project – Vawter reported that a couple meetings took place to discuss the cost of the design engineering and upfront payments. Village funds were also looked at to determine which funds the village could borrow from to be paid back with interest. Cost sharing of design costs were discussed with the township supervisors based upon each jurisdiction’s portion of plant capacity. This will be addressed in detail at a joint meeting with the Village and townships set for October 18 at 7:00 p.m. at the Caro Municipal Building. It is hopeful that an agreement with HRC for the design services and a cost sharing plan between the townships and village for the design and financial plan will be approved at that meeting. 7. Social Security Policy Addendum to Personnel Handbook – Two versions of a Social Security Number Privacy Act policy for the Village of Caro Employee Handbook were presented to Council, a condensed version and a detailed version. The Act requires a written policy be in place by January 1, 2006. Knier/Nelson moved to approve the detailed version of the Social Security Number Privacy Policy to become an addendum to the Village of Caro Employee Handbook. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. City/Village Update – A written report was submitted by Snider. The Village Manager will contact Bill Beach to see if he can be present at the legal sufficiency hearing and to get an idea on his costs. This will be on the October 17 agenda. 2. Policy – Fields stated that a meeting was held with himself, Village Manager, Village Clerk and Mr. Jocham to discuss his outstanding bill and after careful consideration, it is Fields recommendation that the bill remain as is. Council concurred with that recommendation. Fields also reported that Sundblad presented a proposed Brush Chipping Policy and Fields would like all council members to review it and give their additions or changes to Snider by October 10. A policy committee meeting will be scheduled after that date. 3. Personnel – Knier reported that at the last meeting he handed out evaluation forms for the village manager and asked for goals and expectations for the village manager. Knier will call council members to get their goals. A Personnel Committee meeting is scheduled for October 17, 2005 at 6:30 p.m. 4. Historical – Nelson reported that the Historical Committee met and written minutes will be submitted. Other: President Striffler reported that there is a vacancy on the Planning Commission due to the resignation of Elinor Moyer and anyone wishing to submit names should contact Striffler as soon as possible. Striffler also reported that he participated in the Farm Bureau Land Use Tour where they visited Millington, Vassar and a couple farms environmental approaches. They also spent time talking about trails and trying to minimize encroachments on agriculture areas and redevelop urban areas. President Striffler is continuing to meet with the County on the establishment of an entrepreneur business incubator. He will be attending another meeting where they will be working towards having an entrepreneur conference. County concerns regarding enforcement of 2 hr parking around the courthouse was brought up. President Striffler will meet with Pouliot to discuss this issue and a committee will be set up to work on solutions. An update on Gilford Road was provided by Mike Carpenter from Rowe, Inc. A progress meeting was held and it was determined that the road will be open for a detour route this weekend. The top work will probably be completed the end of next week. Also discussed was changing the 25 speed limit to 30. Carpenter explained that it may be locked in due to the specifications, however he will check into the options. Kish reported that the booth at the MML conference was very successful. A council member from Bad Axe won the gift basket. Kish recommended writing letters to the businesses who sponsored the basket thanking them and letting them know the winner. Also Kish asked for comments from the council members who attended the conference. She is willing to put an article in the newspaper. Village Manager Report: Provided written report. No further report given. Nelson/Kish moved to adjourn the meeting at 9:35 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO
REGULAR COUNCIL MINUTES Regular meeting called to order September 19, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter – Village Manager, Karen Snider – Village Clerk/Treasurer, Benson Page – Chief of Police, Charles Sundblad – DPW Superintendent and other guests. Agenda Approval: Pouliot/Knier moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Larry Jocham appeared before the council regarding the utility bills on his buildings/apartment. Fields, Snider and Jocham will schedule a meeting to review the charges. Communications: President Striffler noted the communications as listed on the agenda. Pouliot questioned the priorities for fixing the roadhouse and the exterior of the building. Henry checked out the roof work and if the final work is completed on the roof, the treasurer should go ahead and pay contractor. Consent Agenda: Minutes: Regular meeting August 29, 2005 and Special September 1, 2005 Invoices Departmental report Fields/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. WWTP Presentation – Hubbell, Roth & Clark – Curt Christeson and Robert Coulter from HRC did a presentation on the Caro Area Wastewater Treatment Systems Improvements. The estimated project cost is $7.7 million. Indianfields and Almer Township Representatives were present due to joint ownership. The estimated engineering fees for HRC are Phase 1 - $8,800 which includes the assistance for funding and Phase 2 - $469,000 for design, technical and bidding. Also discussed SRF Financing from MDEQ. Tom Doran from ATBD is completing the Village audit and is to look at options to pay for the prepayment amounts prior to the SRF. President Striffler stated the questions facing the Village of Caro, Almer and Indianfields Townships are: 1) Are we ready to move forward? 2) How will we pay the pre-costs? After recommendations come back from ATBD, a meeting needs to be scheduled with the village and two townships to work on the answers. 2. Gilford Road Status – Doug Skylis from Rowe Inc. reported that they had a meeting with the contractor and he felt they could be finished with Gilford Road on or around September 30. Skylis reported that Rowe’s budget is still on track. Also discussed was the need to replace the water main at Palmer, Quinn and Gilford Road intersection. The contractor indicated that the water main could be replaced at a cost of $25,050. Of that cost, MDOT will include 80% of the cost in the project and the village would pick up 20% which would be $5,010. It is the recommendation of the Village Manager to proceed with the water main installation. Nelson/Henry moved to approve the installation of the water main at the intersection of Palmer, Quinn and Gilford Road at a cost to the village of $5,010 to cover the Village’s 20% of the installation charge and to come from 592-548-801-000. Motion carried. 3. Under-Truck Scraper Request – Nelson/Kish moved to award the bid for the under-truck scraper to Shults Equipment at a cost of $7,370 with funding from line item 661-536-930-000. Motion carried. 4. Environmental Council/Thumb Nature Area – Council discussed the letter from President Striffler, Trustee Kish and Village Manage Vawter dated September 1, 2005 regarding the Environmental Council/Thumb Nature Areas. Knier/Fields moved to recognize and approve the findings of the committee by recognizing the actions of the Environmental Council for supporting the Exchange Club’s efforts in preserving and naturally developing the Exchange Club Forrest; recognize the Environmental Council’s efforts to organize as a formal “not for profit” organization and endorse their purpose of “promoting the preservation of designated acreage” and “providing nature educational opportunities for all ages”; that the Caro Village Council should respectfully decline the offer of active participation in the organization and the Council should thank the representatives of the Environmental Council for their offer of participation with their group and wish them well in their efforts. Motion carried. 5. Noise Complaints at “Relay for Life” – Council received a memo from Chief Ben Page, Caro Police Department outling the noise complaints at the “Relay for Life” event. Chief Page contacted Mrs. Barbara Buckley and reviewed the complaints with her. Chief Page felt that the complaints were taken seriously and every effort will be made next year to resolve the problem. It was the consensus of the Council that the group worked hard to raise money for the “Relay of Life” and exceeded their fund raising goal for this year and this effort needed recognized. Council also felt that a pre-plan is needed before next year’s event to handle the noise issues. 6. Administrative Consent Order – Vawter reported that he had an attorney review the Administrative Order for the arsenic treatment. It was the recommendation of the attorney to sign the order with a change being made to Section 4.3 It was the opinion of the attorney that the DEQ was unwilling to negotiate either time lines or penalties inasmuch as that was standard language. Consensus of council was to proceed. 7. Consideration of Inspection of Water Treatment Services – Doug Skylis presented a proposed contract for the construction engineering services for the DWRF Water Treatment Facility and upgrade to three wells. The cost was based on a construction observer averaging 10 hours per week for 30 weeks, contract administration averaging 5 hours per week, and construction staking and costs for electrical and architectural sub-consultants. Knier/Fields moved to approve the proposal from Rowe, Inc. to provide the construction engineering for the DWRF Water Treatment Facility in an amount not to exceed $61,100. One opposed (Mike Henry) Motion carried. Also discussed was the possibility of bidding out engineering in the future. 8. Letter of Support for Thumb Area Center for the Arts – President Striffler explained that the Village owns the historic building at 102 Joy Street known as the Trinity Church. The Tuscola Area Center of the Arts uses the building and has applied to the Tuscola County Community Foundation for a grant to replace the existing carpet. They are asking the village for a letter of support. Nelson/Henry moved to authorize the President to send a letter of support for the Thumb Area Center for the Arts to get a grant for carpeting the building they are using at 102 Joy Street. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. City/Village Update – Snider reported that she received a letter from the State Boundary Commission and copies of 42 pages of signatures of people who identify themselves as qualified electors and home owners residing in the Village of Caro. Snider needs to validate and certify the signatures and return to the State Boundary Commission by September 26. The determination of legal sufficiency by the Boundary Commission is tentatively scheduled for either the October or November monthly commission meeting. 2. Personnel Recommendation – Knier reported that the committee reviewed the Chief of Police employment Contract changes which included compensation, pension, health insurance, sick pay, personal leave days, compensatory time, work schedule, severance and voluntary separation and felt it was in line with the rest of the employment contracts. Therefore, the committee is recommending to council approval of the proposed contract. Knier/Henry moved to approve the employment contract for Police Chief Benson Page for a three year period from July 1, 2005 through June 30, 2008 as presented. Motion carried. Also discussed was the three month evaluation for the village manager. Knier handed out evaluation forms to use and explained that this would not be a full blown evaluation but only used as a tool to determine where we are at this point. Council discussed setting some goals and expectations for the village manager. The entire council and the village manager should come up with some goals and objectives to be discussed at the next Personnel meeting and these goals and objectives could be implemented over the next nine months. 3. Set Policy Meeting – Policy committee needs to set a date for a meeting to implement a brush policy and to discuss the Jocham bill and notify Snider of the meeting date. Other: The county would like a meeting with the village to discuss parking issues around the courthouse. The Village President and Village Manager will schedule a meeting with them after the MML Convention. Village Manager Report: Provided written report. No further report given. Henry /Kish moved to adjourn the meeting at 9:40 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO
SPECIAL COUNCIL MINUTES Special meeting called to order September 1, 2005 at 7:29 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Mike Henry, Henry Knier, Jr., Bernie Nelson, Charlotte Kish, , John Fields Absent: Dick Pouliot Others in Attendance: Phillip S. Vawter - Village Manager, Karen Snider - Village Clerk/Treasurer and other guests. Public comments/Visitors: None. The purpose of the special meeting is to address a recommendation from the Planning Commission regarding a Special Use Permit for an ATM for Team One. Agenda: 1. Action on Special Use Permit - ATM (Team One) - Henry/Knier moved to accept the recommendation from the Planning Commission to approve the Special Use Permit for an ATM for Team One at the Big Lots Parking Lot. Motion carried. Nelson/Kish moved to adjourn the meeting at 7:37 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO
REGULAR COUNCIL MINUTES Regular meeting called to order August 29, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter - Village Manager, Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. Agenda Approval: Nelson/Knier moved to approve the agenda as presented. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Consent Agenda: Minutes: Regular meeting August 15, 2005 Invoices Departmental report Fields/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Request for Sign for Police Building - Caro Police Chief, Benson Page, requested permission to purchase a sign identifying the police department. The sign would be two-faced and made from alumalite with 4X4 posts in between. The cost would be $330 and it would be painted a dark blue. It was the consensus of Council to allow Chief Page to proceed with the sign. 2. Pumpkin Festival Request - Knier/Kish moved to approve the Pumpkin Festival request as stated in a letter dated August 16, 2005. Motion carried. 3. Chippewa Project Update - The Village Manager met with the Village Attorney and discussed the status. Also, the Village's engineering consultants sent more questions to one of the bidders and is waiting for their answers. This is informational only and no decisions will be made at this time. 4. Set Special Meeting -Vawter explained that the Planning Commission is having a public hearing on September 1, 2005 regarding putting an ATM in front of Big Lots which will also require Council action. President Striffler set a special council meeting for September 1, 2005 at 7:20 p.m. for the purpose of addressing a recommendation from the Planning Commission. 5. Gilford Road Update - Doug Skylis, Rowe Inc., gave a project update. The underground work has been completed and there is a small amount of sewer work left. They will begin shaping the road shortly. Skylis also discussed the completion date for the project which was originally set for September 1, however he was directed by Cass City MDOT to use September 15 as contained in the "Notice of Advertisement". The contractor has asked the Village for a time extension. If construction goes past 8 weeks, Rowe’s costs would increase by $12,600. Several concerns were brought up such as Rowe’s additional costs and interference with the detour route if the project is not completed by the Pumpkin Festival. Ron Bretz will have a better idea of the project completion date at the next regular council meeting on September 19. Pouliot expressed appreciation to the contractor for accommodating local traffic and dust control. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Historical - Nelson inquired as to where the Commission could get stone crete. Suggestions were offered. If they are planning on doing a parking lot at the Roadhouse, it is necessary to submit a site plan to the Planning Commission. Nelson noted that the door to the historical building needs repaired. Nelson also inquired into the possibility of purchasing the house next to the roadhouse. At this time it is not being considered. 2. Parks & Recreation - Knier reported that they are trying to set their next meeting to accommodate the Parks & Recreation Director. 3. Personnel - A committee meeting will be scheduled for September 19 at 7:00 p.m. to prepare for the Village Manager three-month review and also review an employment contract. Other: President Striffler attended a meeting with other County officials regarding hosting an Entrepreneurial Conference perhaps in December. The Rural Partnership will fund the conference. To develop your business is to grow it yourself. Entrepreneurship needs to be promoted in our county. Village Manager Report: Vawter reported that he was installed in the Caro Rotary on Monday. Sundblad and Vawter met and came up with some suggestions on brush collection. Fields/Sundblad/Vawter will meet and discuss the possibilities. Fields will set a Policy meeting to address the findings. Vawter gave an update on the request from John Kastraba to complete the sidewalk square. It was suggested that the Council members attending the MML conference meet with the representative working with the Municipal Code. It was suggested that the Village Manager take appropriate steps to get the conference table fixed so the sharp edges won’t peel off. Dick Fullmer, Indianfields Twp representative, asked if the Village Manager met with Richfield Equities yet? No. Nelson /Kish moved to adjourn the meeting at 8:33 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR COUNCIL MINUTES Regular meeting called to order August 15, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Phillip S. Vawter - Village Manager, Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. Agenda Approval: Pouliot/Henry moved to approve the agenda with one addition: Committee/Liaison Reports - #2. Airport Update. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Concern was raised as to the Roadhouse roofing project specifications. Also questioned was if the Village is indemnified by the builder’s insurance and the hand built rafters. The Village Manager will get the information and review with Mike Henry. Consent Agenda: Minutes: Regular meeting August 1, 2005 Invoices Departmental report Knier/Fields moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Consideration of Richfield Equities Request for Surcharge - Dr. F.H. Hambleton, Richfield Equities, L.L.C. appeared before Council to discuss the background of his company, the services provided by them and the need for a surcharge that had been previously denied by the Village Council. The Village Manager was directed to research the solid waste contract, possibility of extending the current contract and the possibility of accepting bids for a new contract. The Village Manager was directed to meet with Dr. Hambleton, Richfield Equities, and report back to Council with a plan. 2. Chippewa Bridge Awards - Timothy Roache, representative from Gosling Czubak Engineering was present to answer questions regarding the bid tabulations for the Chippewa Landing Park Improvement Project - Phases 1, 2 and 3 and to give his recommendations. Phase 1 was the pedestrian bridge installation. A deduct alternate was also required (deduct the North fishing deck). Two bids were received with recommendation to accept low bid being Anlaan Corporation $185,200 with alternate deletion of $37,000. Phase 2 is Site Improvements. One bid was received by Pyramid Paving in the amount of $60,648.59 which was recommended by Gosling Czubak for acceptance. Phase 3 is the Pedestrian Bridge Fabrication. Two bids were received with low bid from Continental Bridge $268,784 which has a write in “no applicable sales tax included” and a clarification letter. It was their recommendation to accept the bid from Continental Bridge. John Rowswell, Superior Trail Bridges was present to explain why his bid should be accepted. Discussion regarding sales tax and user tax. It was the consensus of Council that they were not in a position to make a decision at this time. The Village Manager will get with legal council and report back to Council. 3. Request from Caro Business Association - Knier/Kish moved to approve the request from the Caro Business Association to host their chicken bar-be-cue on September 9, 2005 outside the American Legion Hall. Motion carried. The Village Manager will get with DPW Superintendent to make sure four tables are delivered to that location. 4. MML Delegate -Knier/Fields moved to appoint Charlotte Kish as delegate and Thomas Striffler as alternate to the Michigan Municipal League Convention September 20-23 in Grand Rapids. Motion carried. 5. Village of Caro Master Plan Approval - Council received a complete copy of the Caro Master Plan as well as a synopsis of the changes. One change will be made to reflect the name of Phillip S. Vawter in place of David Murphy. Fields/Kish moved to approve the Village of Caro Master Plan with the one change. Roll call vote: 7 yeas, 0 nays. Motion carried. 6. Tuscola Area Airport Authority 2005-06 Allocation Request - Knier/Nelson moved to approve the request from the Tuscola Area Airport Authority for the 2005-06 allocation in the amount of $16,231. Motion carried. 7. Tuscola County EDC 2005-06 Allocation Request - Henry/Pouliot moved to approve the request from the Tuscola County Economic Development Corporation for the 2005-06 allocation in the amount of $11,700. Motion carried. 8. Resolution Authorizing 2005 Obligation Limited Tax Capital Improvement Bonds - The Village intends to issue and sell bonds for the purpose of paying the costs of acquiring, constructing, renovating, furnishing and equipping water supply system improvements and upgrades including an arsenic removal plant. A schedule was provided for the State Revolving Fund and Drinking Water Revolving Fund 4th Quarter Financing Schedule for Fiscal Year 2005. Pouliot/Nelson moved to approve the Resolution Authorizing 2005 General Obligation Limited Tax Capital Improvement Bonds not to exceed $2,000,000. 7 yeas, 0 nays. Motion carried. 9. Port-A-Johns Request - Nelson/Pouliot moved to authorize the DPW to dispose of the two port-a-johns still owned by the village. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Finance - MI Sugar - Water Main Extension - Pouliot reported that MI Sugar is extending the village water main through the fairgrounds and will install a valve so that the Village will be able to complete the loop. The cost would be between $7,000 and $10,000 when the Village decides to do the loop. Finance Committee acknowledges that this is a future expenditure and wanted to make Council aware of the expenditure. Also discussed a tap-in fee. Sundblad will look into this. It was the consensus of Council to allow MI Sugar to proceed with the project. CVE Building Options - President Striffler submitted a proposal to sell or lease the CVE building. Snider will get the sale price of a comparable property in the Industrial Park. Request to Purchase Sign - Chief Page submitted a request to purchase a sign to identify the police building. He found a vendor who will make and install a sign for $330. This is informational only and will be dealt with at the next Council meeting. 2. Airport Update - President Striffler reported that The Airport fly-in had a very good turnout and it was an excellent day for the event. Appreciation was extended to the Kiwanis Club. Striffler also reported that hopefully more security fencing will be put up. 3. Policy - Fields reported that the Policy Committee was asked to address the issue of brush pickup. Vawter and Sundblad have started researching possibilities and will meet with the Policy Committee within one month. Other: President Striffler gave a report on the Rural and Small Town Conference he attended. Village Manager Report: Gilford Road Update - Vawter reported that the first Gilford Road progress meeting is scheduled for August 16. He also reported that a lot of the storm sewer is in. The issue of dust control will be addressed at the meeting and encouragement to pick up speed on the project. The Tuscola County Pumpkin Festival meeting is scheduled for August 16 at the Caro Municipal Building. Vawter stated that he was contacted by a representative from the Knights of Columbus wanting to set up a proper flag disposal the weekend of September 17-18, 2005. This would be used as a way to show people the proper way to dispose of a flag. Vawter reported that he is working on getting the Consent Administrative Order resolved and also that he met with the consultants on the Wastewater Project. Nelson /Henry moved to adjourn the meeting at 10:00 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order July 18, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Henry Knier, Jr., John Fields, Charlotte Kish Absent: Bernie Nelson, Others in Attendance: Phillip S. Vawter - Village Manager, Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. President Striffler acknowledged the presence of the new Village Manager, Phillip S. Vawter and welcomed him to his first official meeting. Agenda Approval: Pouliot/Kish moved to approve the agenda with two additions: Communications - #4. Correspondence from Mark Mahlberg; and under Regular Agenda: #5. Policy for Personal Days -Non-Represented Employees. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Anyone wishing to attend the MML Annual Conference is to let Snider know by the next council meeting. Consent Agenda: Minutes: Regular meeting July 5, 2005 Invoices Departmental report Henry/Knier moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Change Name on Bank Account - Pouliot/Fields moved to authorize the name change on the payroll account to reflect the present village manager, Phillip S. Vawter and replacing the former village manager. Motion carried. 2. Protec Dues - After review, it was the consensus of council not to approve payment to Protec. 3. Resolution Naming New Street Administrator - Knier/Kish moved to designate Phillip S. Vawter, Village Manager, as the street administrator for the Village of Caro. Motion carried. 4. Recommendation from Planning Commission - HDC Rezoning - Henry/Fields moved to accept the recommendation from the Planning Commission regarding the rezoning request from the Human Development Commission and adopt Ordinance No. 404. Motion carried. 5. Policy for Personal Days - Non-Represented Employees - President Striffler presented a spreadsheet outlining the benefits contained in different contracts and a proposal for non-represented employees. Knier/Kish moved to approve the proposal as presented by President Striffler for the non-represented employees. Motion carried. The Village Manager will update the Employee Handbook where appropriate. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Airport Update - President Striffler reported that the Airport Authority is still expecting to proceed with additional security fencing yet this year. A presentation was made to Indianfields Twp Board by a couple members of the Airport Authority regarding the Airport Master Plan. The airport was elevated to a Tier 1 airport. 2. Planning Update - President Striffler reported that the Planning Commission is recommending to Council the approval of the Master Plan updates. The changes have not been presented to council as of yet, therefore, council will not take action at this time. It is anticipated that the Master Plan Updates will be in the next council packets. 3. Personnel - Knier stated that he would like to thank President Striffler for filling in for the village manager and for the numerous hours he put in above expectations. Knier/Vawter are working on Chief of Police employment contract. Village Manager Report: Village Manager Vawter stated that he would like to personally thank President Striffler for helping him acclimate to the new job. Vawter advised council that he would need Thursday p.m. and Friday off to prepare for his move. A Department head meeting will take place Tuesday morning. Other: President Striffler reported that there is a meeting to discuss the Chippewa Trail and Bridge Project July 19 at 5 p.m. The bids are due for the Chippewa Project on August 2. President Striffler reported that he presented a certificate of recognition to the Rotary Club for their 150 years of service. Kish reported that a meeting was held July 12 with the Nature Center to get some clarification on some questions concerning the bylaws. They will be presented to the attorney for review. Kish/Striffler will put together a recommendation for council after they hear back from the attorney. The dedication for the Botanical Gardens took place on July 15. The Gilford Road project should be starting late this week. There was a delay due to the milling machine being broken. Kish/Henry moved to adjourn the meeting at 8:30 p.m. Motion carried. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order July 5, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, Mike Henry, Bernie Nelson, Charlotte Kish Absent: John Fields, Henry Knier, Jr. Others in Attendance: Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. Agenda Approval: Pouliot/Kish moved to approve the agenda with one addition under Regular Agenda: #4. Special Use Permit - J.D. Implement. Motion carried. Public comments/Visitors: None. Communications: President Striffler noted the communications as listed on the agenda. Mr. Vawter or President Striffler will follow up with the DEQ - MI Sugar Public Notice. Consent Agenda: Minutes: Regular meeting June 20, 2005 Invoices Departmental report Henry/Kish moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. MI Sugar Bankruptcy Write Off - Nelson/Pouliot moved to waive the balance of $10,374.38 for the old MI Sugar Bankruptcy account that has been outstanding for a number of years. Motion carried. 2. Village Manager Request - Mr. Vawter requested that he be given a portion of his moving expenses to cover the motel expenses he will incur for starting earlier than anticipated. It was the consensus of council to approve the request. 3. Multiple Driveway Approaches - It was the consensus of the council that since there is no current ordinance pertaining to this issue, the manager and DPW director should review the requests and as long as there are not too many of them and their location does not significantly impact safety, they should be approved. 4. Special Use Permit - J.D. Implement - The Planning Commission recommended approving the Special Land Use Permit for J.D. Implement pending final site plan approval. The Zoning administrator and engineer are to establish approved parking, parking lot surfacing, signage and landscaping. Nelson/Henry moved that the CaroVillage Council approve the Special Land Use Application for J.D. Implement as recommended by the Planning Commission, contingent upon receiving final site plan approval by the Planning Commission. Motion carried. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Parks & Recreation- The next meeting is July 21, 2005 at 7 p.m. Discussed the letter in the paper written by Mike Kish. Suggested the Village send a letter to Mr. Kish asking him if he would like to be involved with Parks & Recreation. 2. DDA - Nothing to report. President Striffler’s Report: President Striffler reported that approval was granted for the Chippewa bid package. A letter was received from Richfield Equities requesting that the Village of Caro agree to a fuel price surcharge due to the increase in the cost of fuel. Vawter will be asked to review the letter and the contract with Richfield Equities and report back to council. A new generator was purchased with the Firefighters Assistance Grant for the Fire Department. President Striffler stated that the Council needs to come up with a way to recognize people who make substantial improvements to the exterior of their homes. He will work with Village Manager on drafting a nomination form and come back with some type of proposal. The lease on the Gun Club has expired. President Striffler will work with Mr. Vawter on this. The MRF lease has expired and the Village Manager will be directed to review and report back to Council in the near future. It was recommended that the Village Manager use the computer to communicate with Council and keep them up to date. Nelson/Kish moved to adjourn the meeting at 8:32 p.m. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order June 20, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, John Fields, Henry Knier, Jr., Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. Agenda Approval: Pouliot/Kish moved to approve the agenda as presented. Motion carried. Public comments/Visitors: None. Open Public Hearing - FY 2005/06 Budget and Millage Rate - President Striffler opened the hearing on the proposed FY 2005/06 budget and millage rate and reviewed the upcoming projects for the Village of Caro. President Striffler also reviewed the proposed millage rate and explained that although the individual rates have been distributed differently, the total millage rate has remained the same for the past several years. The total millage rate proposed is 16.1643. There was no public comment at this time. President Striffler noted that he would keep the public hearing open for awhile longer. Communications: President Striffler noted the communications as listed on the agenda. Council noted that they did not feel they needed to approve the Bylaws for the Thumb Nature Areas; however they would like to review them. The Garden Club will host their dedication of the newly renovated Botanical Garden on July 15 (rain date July 16) from 1:30 - 5:30 p.m. President Striffler encouraged everyone to try to stop by. Council recognized the staff for the great job they performed during the storms and how fast the problems were taken care of.Consent Agenda: Minutes: Regular meeting June 6, 2005 and Special 6-4-05 & 6-9-05 Invoices Departmental report Fields/Henry moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Parks & Recreation Request - Lori Phillips and Darlene Rierson approached the Council regarding possible upgrades to the park located at the north end of Northwood Heights Subdivision. Ms Phillips stated that residents of the subdivision would like to see a baseball diamond, swing sets, benches, picnic tables, sand volleyball, soccer nets and horseshoe pits. The residents are willing to do the labor and installation of all the equipment and the project would be collaborated between the Village and the residents of the subdivision. Knier/Henry moved to authorize the Northwood Heights project be included in the FY 05/06 budget for the above purpose not to exceed $3,000. Motion carried. 2. Close Public Hearing - There was no further public comment. Nelson/Knier moved to close the public hearing at 7:55 p.m. Motion carried. 3. Action on Millage Rate - Knier/Kish moved to approve the proposed millage rate as follows: General 13.0213, Refuse 0.0100, Streets 2.7500 and Community Development 0.3830 for a total of 16.1643. Motion carried. 4. Action on FY 2005/06 Budget -Pouliot/Fields moved to adopt the FY 2005/06 budget as presented. Motion carried. 5. Action on FY 2004/05 Amendments - Knier/Henry moved to adopt the FY 2004/05 amendments as presented. Motion carried. 6. Pay Raise Recommendation - President Striffler presented a recommendation for wage increases for non-represented employees. President Striffler will ask the Village Manager to make a recommendation on when the evaluations should be done. Knier/Pouliot moved to approve the wage increases for non-represented employees as presented by President Striffler. Motion carried. 7. Ratification of Village Manager Contract - President Striffler reported that Dr. Ferreira reviewed the written results of Mr. Vawter’s physical and found no reason not to proceed with hiring Mr. Vawter. It was recommended by the Personnel Committee that a status review be done at 3 and 6 months. President Striffler challenged the Village Council to put together a sheet of goals to provide to Mr. Vawter. Nelson/Fields moved to ratify the employment contract for Mr. Vawter as presented. Motion carried. 8. DEQ Administrative Consent Order - President Striffler reported that he had the Administrative Consent Order reviewed by the engineers for the Arsenic Project. Pouliot/Nelson moved to approve the Administrative Consent Order from the Department of Environmental Quality contingent upon review by the Village Manager and the Village’s legal council. Motion carried. President Striffler will report to Council on status. 9. Recommendation from Carter Point Plat - Recommendations were presented by President Striffler and Rowe Inc. as follows: 1) Carter should submit “as built” site plan for Carter Lumber; 2) Carter should submit revised preliminary plat to the Tuscola County Road Commission for review; 3) Storm sewer and sidewalk should be built or bonded to be built; and 4) The preliminary plat should require that storm water detention be built as lots are developed. Nelson/Fields moved to grant an extension of the tentative preliminary plat approval until July 28, 2005. Motion carried. Pouliot/Henry moved to authorize the village manager to have the preliminary plat reviewed as well as the recommendations 1-4 as presented above with engineering consultation if required. Motion carried. 10. Discussion on Sewer Plant Ownership - A Public Hearing has been scheduled for Tuesday, June 21, 2005 on the WWTP upgrade SRF loan application. Council will continue to move forward and research the possibility of joint sewer plant ownership. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Historical- Nelson reported that the next meeting is June 21. 2. DDA - Henry reported that the DDA met and approved their budget and amendments. 3. Planning - Parks & Recreation will be meeting June 16, 2005 at 7 p.m. 4. Personnel - Knier reported that the committee is working on the Chief of Police’s employment contract Nelson/Kish moved to adjourn the meeting at 9:30 p.m. Meeting adjourned. Respectfully submitted Karen J. Snider, Village Clerk/Treasurer
VILLAGE OF CARO SPECIAL COUNCIL MINUTES Special Meeting called to order June 9, 2005, at 7:00 p.m. by President Thomas Striffler. Present: President Thomas Striffler, Trustees: Dick Pouliot, Henry Knier, Jr., Bernie Nelson, Mike Henry, Charlotte Kish Absent: John Fields Others in Attendance: Karen Snider - Village Clerk/Treasurer The purpose of this meeting was to discuss the pending offer of employment to Don Beavers. President Striffler reported that because of personal obligations, Mr. Beavers had to decline the offer of employment. Discussion of remaining interviewees took place. Consensus of Council was to see if Mr. Vawter would still be interested in being considered for the position. A phone call was made to Mr. Vawter by President Striffler. Mr. Vawter indicated he was still interested in being considered. Knier/Nelson moved to authorize President Striffler to make an offer of employment to Phillip Vawter. Motion carried. Striffler/Knier will draft an offer of employment and proposed language for a contract. Nelson/Henry moved to approve the resolution to adopt the water rates per Council/s motion of June 6, 2005. Motion carried. Henry/Kish moved to adjourn at 8:50 p.m. Motion carried. Respectfully submitted by Karen J. Snider Village Clerk/Treasurer
VILLAGE OF CARO REGULAR
COUNCIL MINUTES Regular meeting called to order June 6, 2005 at 7:30 p.m. by President Striffler Present: President Thomas Striffler, Trustees: Dick Pouliot, John Fields, Henry Knier, Jr., Mike Henry, Bernie Nelson, Charlotte Kish Absent: None Others in Attendance: Karen Snider - Village Clerk/Treasurer, Benson Page - Chief of Police, Charles Sundblad - DPW Superintendent and other guests. Agenda Approval: Pouliot/Nelson moved to approve the agenda as presented. Motion carried. Public comments/Visitors: Ron Woloshen read a letter to Council dated 6-6-05 regarding the MI Ethanol Variance. Communications: President Striffler noted the communications as listed on the agenda. President Striffler asked that Council review the unapproved ZBA minutes and the letter received from RonWoloshen. Consent Agenda: Minutes: Regular meeting May 16, 2005 and Special 5-18-05 & 6-1-05 Invoices Departmental report Knier/Pouliot moved to approve the consent agenda including the invoices for payment as submitted. Motion carried. Regular Agenda: 1. Action on Ordinance #402 - Henry/Kish moved to adopt Ordinance # 402, an Ordinance Amending the Village of Caro Zoning Ordinance #401, Article 10 Section 1003 and Article 15 Section 1504BB-1. Motion carried. 2. Action on Ordinance #403 - Nelson/Kish moved to adopt Ordinance #403, an Ordinance amending the Village of Caro Zoning Ordinance #401, Article 11 Section 1102 and Article 2 Section 201 with changing the word “Primary” to “Drive Up”. Motion carried. 3. Easement for Water Plant Sewer Line - Henry/Fields moved to approve payment to Carter Lumber in an amount not to exceed $2,263 for a sanitary force main easement. Motion carried. Approximately $350 is owed to Detroit Edison for plans. President Striffler was directed to handle this. 4. Rotary Recognition -President Striffler recommended that instead of a key to the village, a different means of recognition be used. Pouliot/Knier moved to have President Striffler draft a Certificate of Recognition to the Caro Rotary Club honoring their years of service in the community. Motion carried. 5. Carter Point Plat - Pouliot/Nelson moved to approve a final plat for Carter Point and direct that the village work with Carter until the preliminary plat is taken care of. Motion carried. Council discussed sidewalks and concluded that a report should be provided at the next meeting on an overview of putting in sidewalks. 6. Sewer Plant Ownership - President Striffler reminded everyone that a public hearing is scheduled for June 21, 2005 at 7 p.m. on the WWTP applying for a SRF loan. We will need to take action after the public hearing. President Striffler will provide council with the ownership information on the debt. No action was taken at this time. 7. Status of Village Manager - President Striffler stated that four candidates were interviewed and it was the consensus of council that all four candidates were very good. Following discussion afterwards, President Striffler was authorized to extend an offer of employment to Donald Beavers of Constantine. Mr. Beavers will be in Caro on Tuesday to meet with some of the employees and meet some of the people in Caro. Items Pending/Tabled: 1. None. Committee/Liaison Position Reports: 1. Personnel - Knier reported that the Personnel Committee reviewed the Clerk/Treasurer’s employment contract and highlighted the changes. Knier/Henry moved to approve the employment contract for the Clerk/Treasurer for a three year period. Motion carried. Knier stated that hopefully they will have Police Chief Page’s contract ready for approval at the next meeting. 2. Finance - Pouliot reported that the Finance Committee discussed the water rate study done by ATBD. Pouliot/Knier moved to increase the rates effective on the August, 2005 billing, as follows: base rate - (0 - 5000 gallons of use) 0% increase ( charge just the $20.00 base), 5001 - 100,000 - 18%, 100,001 - 250,000 - 20%, 250,001 - 10,000,000 - 21% and 10,0000,001 - 22% increase, effective on the August, 2005 bill with automatic increase in August, 2006 with the rate increase being 10% increase on the base, both inside/outside the Village (inside $22, outside $44) and 3% per line item starting with 5,001 - 100,000 ($2.18), 100,001 - 250,000 ($2.10) 250,001 - 10,000,000 ($1.49) and 10,000,0001 - above ($1.07). The outside rate increase would be double the inside rate. Motion carried. Waste Collection Increase - The Waste Collection and Disposal Contract increased the residential pickup from $7.75 to $8.25 per month effective June, 2005. Presently the Village is charging $8.50 per month to cover costs including administrative costs. Pouliot/Knier moved to increase the residential rate 25 cents per month which increases the residents charge from $8.50 to $8.75 per month effective on the August billing. Motion carried. Gosling Czubak Proposal - Pouliot stated that President Striffler received a letter from Klaus Heinert, Project Manager on the Chippewa Landing Park Project requesting an amendment to their contract due to the length of the project implementation period. They state that based on the site program with appropriate bid modifications to include in-kind work by the ISD and the Village, they anticipate an additional $3,000-$3500. They are requesting a contract amendment not to exceed $6,000. The Committee felt that due to the time that has passed, it was only fair to recommend the amendment to Council. Pouliot/Nelson moved to approve an additional amount not to exceed $6,000 because of the unusual circumstances and length of the project. Motion carried. 3. Planning - No further report. 4. &nb |